• CITY OF CAMANCHE NOTICE OF ...

CITY OF CAMANCHE

NOTICE OF

PUBLIC HEARING


You and each of you are hereby notified that a Public Hearing has been set for the 2nd of May, 2017 at 6:00 P.M. at City Hall, City of Camanche, Clinton County, State of Iowa, before the Camanche City Council, relative to the petition for rezoning the following property zoned in Class R-1 to Class R-2, to allow Park Vista Senior Housing Management, LLC to construct a Senior Housing Development, which is more specifically described as follows:


Tract #1 Commencing at a point where the easterly line of the right-of-way of the Iowa and Illinois Railway Company intersects the southerly line of the highway running diagonally through Section Twenty-Eight (28), in the township eighty-one (81) north, range six (6), East of the 5th P.M.



Full Legal Description can be seen at Camanche City Hall


You are further advised that if you do not appear and file objections before said body that a rezoning of R-1 to R-2 may be granted to allow Park Vista Senior Housing Management, LLC to construct a Senior Housing Development.


So govern yourselves accordingly.


Dated at Camanche, Clinton County, State of Iowa, on this 24th day of April, 2017.



Published: April 28, 2017.



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CITY OF CAMANCHE

NOTICE OF

PUBLIC HEARING


You and each of you are hereby notified that a Public Hearing has been set for the 2nd of May, 2017 at 6:00 P.M. at City Hall, City of Camanche, Clinton County, State of Iowa, before the Camanche City Council, relative to the petition for rezoning the following property zoned in Class R-1 to Class R-2, to allow Cross First Subdivision, to build multiple family dwellings., which is more specifically described as follows:



Being Part of the Southeast Quarter of the Northeast Quarter of Section 32 and Part of the Southwest Quarter of the Northwest Quarter of Section 33, Township 81 North, Range 6 East of the 5th PM, City of Camanche, Clinton County, Iowa.


You are further advised that if you do not appear and file objections before said body that a rezoning of R-1 to R-2 may be granted to allow Cross First Subdivision, to build a multiple family dwellings.


So govern yourselves accordingly.


Dated at Camanche, Clinton County, State of Iowa, on this 24th day of April, 2017.



Published: April 28, 2017.



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CITY OF CLINTON



NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF CLINTON, STATE OF IOWA, ON THE MATTER OF THE PROPOSED AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $500,000 GENERAL OBLIGATION CAPITAL LOAN NOTES OF THE CITY (FOR GENERAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF


PUBLIC NOTICE is hereby given that the City Council of the City of Clinton, State of Iowa, will hold a public hearing on the 9th day of May, 2017, at 7:00 P.M., in the Council Chambers, City Hall, 611 South Third Street, Clinton, Iowa, at which meeting the Council proposes to take additional action for the authorization of a Loan Agreement and the issuance of not to exceed $500,000 General Obligation Capital Loan Notes, for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Notes to be issued to provide funds to pay the costs of improvements to City facilities, including City storage and police department facility improvements; improvements and equipping city pool and recreation facilities. Principal and interest on the proposed Loan Agreement will be payable from the Debt Service Fund.


At any time before the date of the meeting, a petition, asking that the question of issuing such Notes be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Sections 384.24A and 384.26 of the Code of Iowa.


At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the authorization of a Loan Agreement and the issuance of the Notes to evidence the obligation of the City thereunder or will abandon the proposal to issue said Notes.


This notice is given by order of the City Council of the City of Clinton, State of Iowa, as provided by Sections 384.24A and 384.26 of the Code of Iowa.


Dated this 25th day of April, 2017.
City Clerk
City of Clinton
State of Iowa

Published: April 28, 2017.



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CITY OF CLINTON


NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF CLINTON, STATE OF IOWA, ON THE MATTER OF THE PROPOSED AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $10,000,000 GENERAL OBLIGATION CAPITAL LOAN NOTES OF THE CITY (FOR ESSENTIAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF


PUBLIC NOTICE is hereby given that the City Council of the City of Clinton, State of Iowa, will hold a public hearing on the 9th day of May, 2017, at 7:00 P.M., in the Council Chambers, City Hall, 611 South Third Street, Clinton, Iowa, at which meeting the Council proposes to take additional action for the authorization of a Loan Agreement and the issuance of not to exceed $10,000,000 General Obligation Capital Loan Notes, for essential corporate purposes, to provide funds to pay the costs of opening, widening, extending, grading and construction, reconstruction, repairing of street and streetscape improvements, with related utility work; acquisition, construction, improvement and installation of street light fixtures, connections and facilities; rehabilitation and improvement of parks already owned, including facilities, equipment and improvements commonly found in city parks; acquisition, construction, extension, improvement and equipping of works and facilities useful for the collection, treatment, and disposal of sewage and industrial waste, for the collection and disposal of solid waste within the City’s municipal sewer system, including improvements related to the 25th Ave North Sewer Separation Project. Principal and interest on the proposed Loan Agreement will be payable from the Debt Service Fund.


At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the authorization of a Loan Agreement and the issuance of the Notes to evidence the obligation of the City thereunder or will abandon the proposal to issue said Notes.


This notice is given by order of the City Council of the City of Clinton, State of Iowa, as provided by Sections 384.24A and 384.25 of the Code of Iowa.


Dated this 25th day of April, 2017.
City Clerk
City of Clinton
State of Iowa

Published: April 28, 2017.



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CAMANCHE

COMMUNITY

SCHOOL DISTRICT

ADVERTISEMENT
FOR BIDS



BIDS DUE: May 11, 2017 at 2:00 P.M., Local Time



PROJECT: 2017 Parking Lot Rehabilitation Project



OWNER: Camanche Community School District

702 13th Avenue

Camanche, Iowa 52730



ENGINEER: Ament, Inc.

625 32nd Avenue SW

Cedar Rapids, IA 52404



The Camanche Community School District, will receive sealed bids on the forms furnished by the Engineer for a single prime contract for the construction of the 2017 Parking Lot Rehabilitation Project.



Work under the proposed contract shall be commenced within ten (10) working days after receipt of written "NOTICE TO PROCEED" which is expected to be issued in mid-June 2017 and shall be completed on or before July 31, 2017.



Bids will be received until 2:00 P.M., Local Time on May 11, 2017, at the Administration Building, 702 13th Avenue, Camanche, Iowa 52730. Bids received after this time will not be accepted. Bids will be opened and publicly read aloud immediately after specified closing time or at such later time and place as may then be fixed. All interested parties are invited to attend.



The Camanche Community School District will provide, in accordance with State regulations, documentation to the Contractor stating that payment of State sales tax on materials purchased for use on this public improvement project will not be required. The Contractor shall present this documentation to material suppliers to assure sales tax is not charged to the Contractor. The Contractor shall be aware of this sales tax exemption when preparing bid documentation.



The Iowa Statewide Urban Designs and Specifications (SUDAS) in effect at the time the Project is bid, shall apply to construction work on this project.



Payments made to the Contractor will be based on monthly estimates in amounts equal to ninety-five percent of the contract value of the work completed. Payments will be made by the Owner from cash-on-hand from such sources as may be legally available.



There will not be a Pre-bid Conference held for this project.



Bidding documents may be examined at the office of the Engineer and at:

Master Builders of Iowa

221 Park Street

Des Moines, IA 50309

Ph. 515 288-8904

info@mbionline.com



North Iowa Builders Exchange

9 North Federal Ave.

Mason City, IA 50401

Ph. 641-423-5334

Go to: http://buildingnorthiowa.com/contacts/



Dodge Plan Room

3315 Central Ave

Hot Springs, AR 71913

Ph. 913 669-6837

Roger.davidson@construction.com



CMD

Document Processing Center

30 Technology Parkway South, Ste 100

Norcross, GA 30092-2912

Ph. 800 424-3996

customercare@cmdgroup.com



Associated General Contractors of Iowa

701 East Court Ave, Ste. B

Des Moines IA 50309



Bidders may obtain copies of the bidding documents electronically for no fee from of the Engineer by emailing Mike Dryden at mdryden@ament.com.



Bidders wanting to supply materials, products and equipment, other than called for in the Bidding Documents, shall make a request for substitution in strict accordance with the Instructions to Bidders.



Bid Security in the amount of five percent (5%) of the Bid must accompany each Bid in accordance with the Instructions to Bidders. The full amount of the Bid Security shall be forfeited to the Owner in liquidation of damages sustained in the event that the bidder fails to execute the contract as provided in the Bidding Documents.



No bid may be withdrawn for a period of 30 calendar days after the date of the opening.



Bidders shall be prepared to submit a performance and payment bond in the amount of 100% of the contract price and a four-year maintenance bond, conditioned on the faithful performance of the contract.



By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa.



Iowa law provides that on public improvements a resident bidder shall be allowed preference as against a nonresident bidder from a state or foreign country which gives or requires a preference to bidders from that state or foreign country. The preference so allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident.



It is the intent of the Owner to award a contract to the lowest responsible bidder provided the bid has been submitted in accordance with the requirements of the bidding documents and does not exceed the funds available. The Owner shall have the right to waive informalities or irregularities in the bid.



Published by order of the School Board, Camanche Community School District.

By:



Published: April 28, 2017



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CAMANCHE

COMMUNITY

SCHOOL DISTRICT

NOTICE OF

PUBLIC HEARING



NOTICE OF PUBLIC HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COT FOR CONSTRUCTION OF THE

2017 Parking Lot

Rehabilitation Project

Camanche Community

School District



Notice is hereby given that at 7:30 P.M. on May 15, 2017, in the Administration Board Room, 702 13th Avenue, Camanche, Iowa, there will be conducted a hearing on the proposed plans, specifications, form of contract and estimated cost for construction of the 2017 PARKING LOT REHABILITATION Project.



At said hearing, any interested person may file written objections to the proposed plans, specifications, contract form or estimated cost of the improvement and may be heard orally in opposition thereto.



Dated this 25th day of April, 2017, at Camanche, Iowa.



MIKE DUNN

SCHOOL BOARD PRESIDENT

Camanche Community

School District

ATTEST:
Roxanne L. Aude

Published: April 28, 2017.



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CLINTON COUNTY AREA SOLID WASTE AGENCY

APRIL 13, 2017

9 PRESENT



Chairman Goodall called the meeting to order at 6:30 PM.; Roll call was taken; those present were;



Clinton – O’Neill

Clinton County - Hamerlinck

De Witt – Chrones

Camanche – Varner

Andover - Wilke

Delmar - Goodall

Goose Lake - Farrell

Grand Mound – Kilburg

Charlotte-Sellnau arrived late.



We have 52 votes present; 35 votes required for two-thirds majority.



Delmar made a motion to approve the March 9, 2017 minutes. Andover Seconded.



Clinton questioned why the issue of single stream recycling was back on the agenda since it was tabled last month. Delmar doesn’t think it’s a dead issue. Clinton County made a motion to untable single stream issue. Board unanimously agreed.



Motion to approve minutes unanimously carried.



AUDIENCE COMMENTS: None



Unanimous Consent Calendar: Goose Lake made a motion to approve the Unanimous Consent Calendar. Grand Mound Seconded. Motion unanimously carried.



Alliant Energy 1,415.25

Auditor of Clinton County
8,833.50

Barker Lemar Engineering Consu
12,120.51

Net @ Work 371.25

Berkley Assigned Risk Services
2,285.00

Clinton Herald 244.90

Culligan 67.15

DeWitt Observer 296.36

Dream Works Mechanical
343.91

Eastern Iowa Propane
1,575.21

Gateway Supply 303.55

Hotsy Cleaning Systems 260.00

John Peavey Law Offices
160.00

Mulgrew / Kelly Oil Co. 455.35

KROS -Broadcast Inc. 195.00

Liberty Tire Recycling, LLC
5,974.66

Mastercard 81.64

Premier Parts, Inc. 5.53

O.T. R. Tire 408.32

Parker Cassidy 94.91

ALLAN PETERS TRUCKING INC 2,726.71

Pitney Bowes 141.27

Quill Corporation 1,352.81

River Valley Cooperative
671.90

Tiffinie Newman 45.00

TestAmerica Laboratories
1,402.25

Total Truck Service Center
7,168.72

Waste Commission of Scott Co.
2,324.00

hibu Inc -West 91.98

Progress Contracts, Inc
6,250.00

Progress Contracts, Inc
27,000.00

Progress Contracts, Inc
9,530.52

Progress Contracts, Inc
1,432.00

Brad Seward 119.84

Clinton Baseball Club, Inc.
3,800.00

ONMEDIA 333.60

Windstream 184.80

Grand Mound Cooperative Tel.
87.80

Plunkett's Pest Controll 29.04

Treasurer State of Iowa 962.00

Axia Merchant Services 72.29

Internal Revenue Service
3,089.21

Internal Revenue Service
3,494.46

Axia Merchant Services 6.95

IPERS 3,950.43

Illinois State Treasurer 230.23

Internal Revenue Service
2,835.93

Treasurer State of Iowa 407.00

Axia Merchant Services 35.66

Iowa Dept.of Natural Resources
21,714.86

Clinton National Bank 45.00



DIRECTOR OF OPERATIONS AND EDUCATION REPORT



A. Legislative Updates



HF 575 (formerly HSB 163) & SSB 1186 Bottle Bill Repeal - This bill repeals current Code chapter 455C, the beverage containers control law, and replaces it with a statewide recycling, litter control, and community enhancement programs. Referred to Ways and Means in both House and Senate.



HF 314 (formerly HSB 10) - Utility Truck Traffic Safety - Under Iowa Code, the driver of a motor vehicle approaching a stationary utility maintenance vehicle (including solid waste and recycling collection) displaying flashing lights must approach the utility maintenance vehicle with due caution and make a lane change into a lane not adjacent to the utility maintenance vehicle. Under Code section 321.423, a utility maintenance vehicle is permitted to display flashing amber lights. "Utility maintenance vehicle" is not defined in the Code. Passed the House 99-0. Amended and passed by the Senate 50-0.



HF 295 - Local Law Preemption - Included in this bill are provisions that prohibit a county or city from adopting an ordinance, motion, resolution, or amendment that sets standards or requirements regarding the use of bags, cups, packages, containers, bottles, or other packaging requirement that is stricter than state law. Approved by the House 51-46. Passed the Senate 29-12.



HF 202 (formerly HSB 16) - DNR Solid Waste Technical Changes - Included in the bill is a requirement that the department submit an annual report to the environmental protection commission citing the results and costs of the environmental management systems program. Passed the House 98-0. Passed the Senate 49-0.



SF 484 (formerly SSB 1074) - Pharma Disposal - Included in this bill are provisions relating to the pharmaceutical collection and disposal program. It authorizes the pharmacy board to allocate a sum from fees retained by the board to support board activities that the board has determined to be adequate or administering the pharmaceutical collection and disposal program. The bill authorizes the board to contract with one or more vendors to manage and maintain the program in compliance with federal and state regulations. Approved by the Senate 48-0. On House debate calendar.



B. Education Update

i. Tours: Whittier 2nd Grade/Eagle Heights 5th Grade/Ashford Green Team



The Whitter Second Grade classes, Eagle Heights Fifth Graders, and the Ashford Green Team will all tour our facilities this month.

ii. Presentation : Eagle Heights Kindergarten Classes



On the 20th I will be speaking to the Kindergarten classes at Eagle Heights on recycling.

iii. RCC Cleanup Event: Maquoketa / Calamus



Our mobile RCC unit will be in Maquoketa, as part of our partnership with Jackson County’s RCC for an Earth Day mobile event on the 22nd. That event runs from 9-11 AM.



Then on the 26th the mobile unit will be in Calamus at the city maintenance shop from 3 to 6:30 PM for a mobile event clean up.

iv. Clinton County Area Enviro Kids- The agency will once again be participating in the Enviro Kids Program. June 10th the Enviro Kids will tour the facility.



ENGINEER SITE REPORT – Brian Rath, Barker Lemar



A. Landfill Activities Status Report:



Semi Annual Site Inspections were conducted today on closed areas for East and West Sites.



A letter went out week regarding the Hydrogeological Work Plan. The drilling program proposal will be forthcoming in the next month or to.



LANDFILL OPERATIONS REPORT – Brock Swan, Progress Contracts, Inc.



A. Landfill Operations Report: Machines have been running well. Mechanic has been on site. Litter has been picked up going back to the cell. Some litter is still stuck in the mud. McManus has been helping with dirt. Space is very tight. Long lines on Saturday and people are not being patient on those days.



Aaron Mink wanted to thank Brad, Michelle, and Rich for taking more at the public drop off during the week to help with traffic levels at the cell during the week.



COMMUNICATIONS FROM ANY AGENCY MEMBERS OR THEIR CONSTITUENTS: None



UNFINISHED BUSINESS



A. Phase E-1 Cell - Barker Lemar Project Manual/Drawings PROPOSAL # 1



The proposed project manual is before you. This package will need to be approved in order for the landfill construction project to move to the bidding phase.



Rath: The biggest change is there were some soil samples that showed we may not have suitable soils. So we have had to move the borrow area further north. Enlargement of the borrow area will lead to an increase in engineer’s cost estimate. Now $1.325 million for on-site materials.



We want to include an alternate bid scenario now, too. Off-site borrow opinion will be $1.345 million. The other option is the geosynthetic clay liner (GCL) is estimated at $1.362 million. These would be the two alternate bid options.



DeWitt: Soil issues are the main concern here. This is raising some red flags. How long before we can figure out if we can use these new soils? Rath: two weeks and we can’t speed those up because of the saturation testing. Confirmatory samples did not pass. More samples taken today. Issues are being caused by the soils on site. Soils are extremely variable in this area.



DeWitt: How much does this change unclassified fill line item? Rath: That could go up or down depending on the soil samples.



DeWitt: I asked a question about the piping and materials on site. You said those may or may not be considered? You said materials on site will be accounted for. Rath: We don’t know what value will be placed on them.



Delmar: How much less borrow would we need if we went with composite? Rath: Your soil wouldn’t need to meet as high of standards, but GCL would require us to meet other requirements.



Clinton: on the materials we paid for, it should be mandatory to use this material. It should be non-negotiable. Are we bidding this without adequate boring samples? Rath: No. Clinton: What the hell are you thinking about if we are going down the same path again?



Camanche interjected and wanted to hear what Rath had to say. Rath continued. Rath said Terracon data was used to determine soil. From data provided one a particular set of three borings was not properly tested. So we pulled a confirmatory sample. We only had two borings to cover that area and we pulled additional samples today. It was very possible that a geotechnical sample would not find suitable soils. There is a lot of soil variability on the site. It’s not an easy question to answer. So we were pushing Terracon to get the samples done as soon as possible and also have the two additional options to be bid.



DeWitt: GCL, does that mean we might not need as good of fill dirt. Rath: Correct, but it has be close. DeWitt: What does close mean? Rath: We need to be almost at the same level of permeability.



Clinton County: Soil samples take how long? Rath: Two weeks. The bid would be unit price for off-site soils.



Clinton: Should have a mandatory pre-bid meeting. Rath: Seward is requiring that already. Clinton: Is Kueter going to be able to bid on this? Rath: bid qualification documents referred to.



Clinton: we have the right to refuse any and all bids.



Charlotte: Can we specifically refuse one bid though?



Clinton County: Use responsible bidder laws. Don’t exclude them. Let bidders bid. We have the right to reject any and all bids.



Delmar: materials on site will have to be tested either way.



Seward: Do we need a special meeting?



Clinton: Don’t have bore samples. Don’t have a direction on where to go. Have a company with no culpability.



DeWitt: Will all of this language be changed before samples come back? Rath: Yes.



Delmar: Go out for bids with three options with appropriate verbiage.



Delmar made a motion to allow Barker Lemar to go out for bids with the three options (on-site dirt, off-site dirt, and GCL liner) and the changed verbiage coming back for consideration. Charlotte seconded.



Roll call vote was held:



Clinton – O’Neill – Yes

Clinton County – Hamerlinck – Yes

DeWitt –Chrones - Yes

Camanche – Varner – Yes

Andover – Wilke – Yes

Charlotte – Sellnau -Yes

Delmar- Goodall – Yes

Goose Lake – Farrell – Yes

Grand Mound – Kilburg - Yes



Motion passed unanimously.



B. 2017 Financial Assurance Proposal



PROPOSAL # 2



Before you is the 2017 financial assurance proposal. This is the amount that must be moved to closure and post-closure funds in July. Rath: this is the amount the DNR requires for closure and post closure. This is the last year in the cycle on Phase 0. The amount, $472,153, will be transferred to the closure/post closure account. This amount covers the current cells. This amount is similar to last year.



Delmar made motion to approve and accept as stated. DeWitt seconded.



Roll call vote was held:



Clinton – O’Neill – Yes

Clinton County – Hamerlinck – Yes

DeWitt –Chrones - Yes

Camanche – Varner – Yes

Andover – Wilke – Yes

Charlotte – Sellnau -Yes

Delmar- Goodall – Yes

Goose Lake – Farrell – Yes

Grand Mound – Kilburg - Yes



Motion passed unanimously.



C. Update- Negotiations Phase E-1 Cell Work (2016)



I have been checking in with Mr. Peavey weekly and we have not received a response from Kueter construction or his attorney regarding our latest offer of $57,400 and our accepted and rejected items.



Clinton: Do we put a time limit on it?



Clinton: You could sit here for years waiting.



Charlotte: Ask counsel how long we want to wait for a response? We don’t want to wait forever.



D. Single Stream Recycling Study ATTACHMENT # 2



The proposed single stream recycling study was tabled last month. Is there a motion to approve one of the proposals?



Clinton: Why does Foth want $2000 to present the bid? Seward: no reason was given. Neither of the other two asked for a presentation fee.



Clinton spoke about its single stream bid process. Outside bids came back high and city departments came back with their own bid and it was lower. City departments were able to come back with a “negative bid”. We’re going to go that way.



Clinton asked about Jackson County trash e-mail that went out. Seward: We only received three e-mails back expressing interest and those three also were concerned we would not have enough votes to pass the issue. The proposal is due the day after the meeting. Clinton County: Concerns that we would not be competitive with Illinois landfills in this process.



DeWitt: These single stream bids are something we need to look at for our future. But we need to look at the impact of what things will look like when the City of Clinton takes it recycling elsewhere.



Goose Lake: I agree.



Clinton: We think we can improve to at least 50 percent recycling participation. We’re contemplating reducing garbage container size three to five years down the road, depending on success of the program.



Charlotte: We need to start looking at single stream. Republic is pushing toward single stream.



Charlotte: Single stream would help increase intake and participation.



Clinton County: I agree with the discussion and let’s wait three months and discuss this.



Delmar: Let’s prioritize the cell first.



Motion made to table this topic for three months (July meeting). Board members agreed.



E. Banking Services Update:



Clinton County presented. Met with some of local banks, ISAC, and IPAIT. Start with low activity, high balance accounts first. Otherwise we would need a committee to interview banks. Local banks said about every two years they get letters to rebid these. IPAIT suggests tell them the amount and the activity and let the banks come to you. Banks know whether they can bid on it or not.



IPAIT (Iowa Public Agency Investment Trust), state created group that handles this type of things. Clinton County suggests we become an IPAIT member, then they shop for the rates. Will draft letter for banks next month along with IPAIT membership next month. Will need a resolution next month for IPAIT. Have Seward set up IPAIT account. Keep letter to banks simple.



Don’t need to put this out for a month, because they can do in a matter of days.



Direct Seward to send this letter to all local banks and second motion to sign up for IPAIT.



Clinton: State could provide leverage for county banks, too.



Charlotte: Would it better to do it all at the same time?



Clinton County: We would better to let IPAIT try at the same time. Next month’s meeting would approve IPAIT resolution and the letter to local banks.



We would have to amend to extend the deadline. Seward and I will come back to board meeting.



Camanche: we should amend the cutoff date.



Camanche made motion to amend the banking services cutoff date to August. Delmar seconded.



Motion unanimously carried.



NEW BUSINESS



A Proposed High Wind Closure Policy

PROPOSAL # 3



Before you is a high wind and inclement weather proposal. This would allow us to close for high winds in order to help avoid excessive litter from blowing around. The proposal would allow the agency to close gates to public and haulers when winds gust in excess of 40 MPH, winds are sustained over 35 MPH, flooding is occurring on site, winter weather limits vehicle visibility or mobility, or travel becomes dangerous by DOT or National Weather Service Standards.



Delmar: Brock, does this need to be limited further? Brock Swan: No.



Shut down with notice would be issued in these events.



Swan: when other landfills shut down, then we get everybody else’s trash.



Goose Lake: How does this affect employees and payroll? Full-time employees are compensated.



Clinton: Brock and Seward need to make the decision. Even worth publishing a public notice.



Seward: This would go out with charge accounts and I would notify media outlets.



Clinton motion to approve the policy with public notice as presented. Camanche seconded. Motion approved unanimously.



Goose Lake: What employees come in? Seward: wind days would be work days. Snow days are different. I don’t people traveling in dangerous weather.



B. Landfill Cover Tarp Update:



Since the last meeting I have been in touch with two main vendors in the machine deployed landfill tarp business, Tarp Armor and Tarpomatic. Both companies have machine deployable tarps.



Tarp Armor is based out of Southwestern Sales Company in Arkansas. Its tarp machine comes with four 30 by 100 foot tarps loaded on the spool. The tarps include chains and cables on the sides. Currently there are eight units in Iowa. Cost is around $40 thousand before shipping. 21 day lead time on orders. Replacement tarps are $2000-$3800.



Tarpomatic is based out of Ohio. You get 2-3 tarps on a spool. Their tarps are 40 by 100 feet normally. The machine with 2-3 tarps would be in the $70 thousand to $75 thousand range. Replacement tarps are $4400 each. Metro Park East Landfill in Des Moines and Scott County are using this model. However, Scott County may be switching to Tarp Armor. Tarpomatic touts a higher horsepower motor with cab control over its competitors.



With any tarp application the agency would have to file a permit amendment with DNR in order to use it.



Brock Swan: I would be looking into the tarp going into the next cell versus working with one now with a very narrow working face.



Clinton: Find out warrantee information.



Seward: Solicit proposals and warrantee information before next meeting?



Camanche table and bring back at next meeting.



C. Proposed Wage Resolution Fiscal Year 2018 RESOLUTION #1



The wage committee met on in late April. Several options were discussed and the committee recommended a two year wage resolution once again with each year having a 3.5% wage increase for staff. In fiscal year 2018 that would mean about an eight thousand dollar increase in overall payroll costs.



Delmar: We (the committee) went out for two years just so we don’t have to do this every year.



Clinton: I’m OK with 3.5% for one year. I’m not comfortable with strapping another board with 3.5% in the second year. In the face of a lawsuit and a new cell I’m not comfortable with two years.



Delmar: If faced with inflation at 2%, then it would be a 1.5% raise.



Clinton: Just facing a lot of unknowns. No issue with 3.5%, but two years is a problem.



Delmar: Make an amendment motion to go to one year instead of two. Seconded by Charlotte.



Goose Lake: Have evaluations been completed? Seward: Yes. Mine still has to be completed, which I ask to be done in closed session.



Roll call vote was held on the motion to amend to one year:



Clinton – O’Neill – Yes

Clinton County – Hamerlinck – No

DeWitt –Chrones - Yes

Camanche – Varner – No

Andover – Wilke – Yes

Charlotte – Sellnau -Yes

Delmar- Goodall – Yes

Goose Lake – Farrell – Yes

Grand Mound – Kilburg - Yes
Motion passed 38 - 14.



Clinton County asked where health insurance is through. Seward: Through the county.



Clinton: Can we see reviews? Seward: I believe yes you can if needed.



Clinton made motion to approve a one year, 3.5% wage increase as amended. Charlotte Seconded.



Roll call vote was held:



Clinton – O’Neill – Yes

Clinton County – Hamerlinck – Yes

DeWitt –Chrones - Yes

Camanche – Varner – Yes

Andover – Wilke – Yes

Charlotte – Sellnau -Yes

Delmar- Goodall – Yes

Goose Lake – Farrell – Yes

Grand Mound – Kilburg - Yes



Motion passed unanimously.



D. Waste Boundary Delineation / Monitoring Well Proposal



PROPOSAL # 4



Barker Lemar has sent over a proposal for waste boundary delineation on the North footprint of the landfill and addition and abandonment of some monitoring wells. Rath: This is a requirement from DNR. This is not unusual. Making sure boundaries are accurate. Total is $13,725.00



Delmar: is this on the west site? Rath: no this is the east site.



Delmar: if it’s directive from DNR, then there’s not much discussion.



Delmar motion to approve as presented. Camanche seconded.



Roll call vote was held:



Clinton – O’Neill – Yes

Clinton County – Hamerlinck – Yes

DeWitt –Chrones - Yes

Camanche – Varner – Yes

Andover – Wilke – Yes

Charlotte – Sellnau -Yes

Delmar- Goodall – Yes

Goose Lake – Farrell – Yes

Grand Mound – Kilburg - Yes



Motion passed unanimously.



EMERGENCY BUSINESS: None



De Witt made a motion to adjourn; until May 11, 2017, at the Recycling Center at 6:30 PM. Adjourned at 8:42 PM.



PAUL VARNER, Chairman



BRAD SEWARD, Director of

Operations & Education



Published: April 28, 2017.
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PostedMay 17, 2017